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<h4>Introduction</h4> Are you a current employee of the State of CT? Are you a self-motivated? Do you enjoy supervising staff engaged in fiscal, administrative and operations functions? If so, we encourage you to read below and apply today! The&nbsp;State of Connecticut,&nbsp;Department of Transportation&nbsp;(DOT), Bureau of Finance and Administration, Inventory Management Unit is currently recruiting for a Fiscal/Administrative Supervisor position in Rocky Hill, CT.&nbsp;&nbsp; WE CAN OFFER YOU: <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Ample free parking with easy access from major highways or by public transportation.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li><li>Join an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women's Transportation Seminar (WTS) CT Employer of the Year for 2024!</li></ul> POSITION HIGHLIGHTS <ul><li>Full time, 40 hours per week</li><li>Monday through Friday</li><li>First shift, 7:30 am to 4:00 pm</li><li>For all office based postings: This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found&nbsp;HERE.&nbsp; Employees in their initial working test period must work on site.</li></ul> THE ROLE The Fiscal/Administrative Supervisor is responsible for overseeing and supervising Asset Management, Fuel Control and Inventory Procurement, located at the Central Warehouse, 660 Brook Street, Rocky Hill.&nbsp; Additional responsibilities include:&nbsp; <ul><li>Accountable for the supervision of our Asset Management Unit responsible for 20,105 asset records valued at over $3 billion. Oversee the annual physical inventory reconciliation process and the annual stockroom physical inventory process.&nbsp; &nbsp;</li><li>Accountable for the supervision of Inventory Procurement centralized purchasing with $30 million in inventoried commodities procured through the Core-CT Financials System for twelve (12) Materials Management stockrooms and one (1) Central Warehouse supporting the Department’s highway, fleet, and facility infrastructure including the purchase of winter commodities.&nbsp;</li><li>Accountable for the supervision of Fuel Control Operations responsible for purchasing, inventory control and distribution of Motor Vehicle Fuel (Unleaded and Diesel) for 71 fuel stations located statewide.&nbsp;</li><li>Assist DOT Project Engineers with Fuel Station tank replacement projects to determine appropriate tank sizes.</li><li>Oversee, prepare, participate, and maintain budgetary commitment expenditures data for the Departments $25M annual Snow &amp; Ice Program and the statewide Fueling Infrastructure.&nbsp;&nbsp;</li><li>Oversee the inventory control of Road Salt Liquid Magnesium Chloride and Motor Vehicle Fuel. Ensure commodities are properly inventoried and accounted for via inventory receipts and depletions. Ensure fuel inventories are properly monitored and administered in accordance with Connecticut General Statutes, Sections 22a-449 and 4-36 and Connecticut Department of Energy &amp; Environmental Protection (of latest issue).&nbsp;</li><li>Assist with preparing, reviewing and revising bid specifications for scheduled term buying contracts; perform bid reviews and provide award recommendations; research and analyze resource availability; perform price analyses; review market trends; ensure material quality assurance through laboratory testing and analyze results for contract specification compliance. Identify and pilot new sources of materials to realize cost savings through efficiencies, i.e.: Road Salt, Liquid Magnesium Chloride, Motor Vehicle Fuel, Highway and Bridge material and other stocked commodities.&nbsp; &nbsp;&nbsp;</li></ul> WHO WE ARE As one of Connecticut's largest State agencies, DOT employs approximately 3,300 individuals statewide in five distict bureaus. It is the DOT's mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving environmental and cultural resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged. Learn more about our mission, vison, and values by clicking&nbsp;here! <h4>Selection Plan</h4> In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other.&nbsp; To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. </li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> FOR ASSISTANCE IN APPLYING: <ul><li>Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our&nbsp;Applicant Tips on How to Apply!</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Read through this helpful link to&nbsp;prepare for your interview.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact&nbsp;<a href="mailto:Jasmyn.Raymond@ct.gov" target="_blank">Jasmyn.Raymond@ct.gov</a>.&nbsp;</li><li>Follow the State of Connecticut on&nbsp;LinkedIn. </li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Supervises maintenance of accounts;&nbsp;</li><li>Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;&nbsp;</li><li>Reviews and authorizes expenditures;&nbsp;</li><li>Schedules, assigns, oversees and reviews work of staff;&nbsp;</li><li>Provides staff training and assistance;&nbsp;</li><li>Conducts performance evaluations;&nbsp;</li><li>Determines priorities and plans work;&nbsp;</li><li>Establishes and maintains procedures;&nbsp;</li><li>Develops or makes recommendations on development of policies and standards;&nbsp;</li><li>Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;&nbsp;</li><li>Prepares reports and correspondence;&nbsp;</li><li>Oversees planning and implementation of financial aspects of EDP systems;&nbsp;</li><li>Utilizes EDP systems for financial records, reports, and analyses;&nbsp;</li><li>Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;&nbsp;</li><li>Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;&nbsp;</li><li>Supervises requisitioning, stores and inventory control;&nbsp;</li><li>Supervises purchasing functions;&nbsp;</li><li>In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;&nbsp;</li><li>May supervise payroll preparation;&nbsp;</li><li>Performs related duties as required.</li></ul> In the Department of Transportation:&nbsp; <ul><li>Performs specialized duties in a particular area of commodities or services;&nbsp;</li><li>Responsible for open-market and scheduled term buying for a specialized group of items;&nbsp;</li><li>Researches and analyzes data on market, price trends and supply for a specialized group of items;&nbsp;</li><li>Reviews specifications for suitability, completeness and consistency;&nbsp;</li><li>Prepares or edits specifications;&nbsp;</li><li>Oversees preparation of bid proposals;&nbsp;</li><li>Reviews competitive bids and recommends contract awards;&nbsp;</li><li>Prepares contracts;&nbsp;</li><li>Obtains new sources of supply;&nbsp;</li><li>Inspects or arranges tests on samples and delivered materials for conformance with specifications;&nbsp;</li><li>Studies new materials which may be used to state advantage as substitutes for materials in use;&nbsp;</li><li>Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs;&nbsp;</li><li>Performs "make-buy" studies;&nbsp;</li><li>Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;&nbsp;</li><li>Utilizes EDP systems for financial records, reports, and analyses;&nbsp;</li><li>Prepares reports and correspondence;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;&nbsp;</li><li>relevant agency policies and procedures;&nbsp;</li><li>relevant state and federal laws, statutes and regulations;&nbsp;</li></ul></li><li>Knowledge of <ul><li>grants and contracts preparation and administration;&nbsp;</li><li>purchasing principles and procedures;&nbsp;</li><li>types, characteristics and sources of supply and market factors of assigned commodities;&nbsp;</li><li>business law as it applies to purchasing contracts and sales;&nbsp;</li><li>payroll practices and procedures;&nbsp;</li></ul></li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability in preparation and analysis of financial and statistical reports;&nbsp;</li><li>Ability to <ul><li>understand and apply relevant state and federal laws, statutes and regulations;&nbsp;</li><li>utilize EDP systems for financial management;&nbsp;</li></ul></li><li>Supervisory ability.</li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.</li><li>For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Supervisory experience over a diverse workgroup</li><li>Experience working with CORE-CT modules: Financials, Inventory, Asset Management and HRMS (time and labor)</li><li>Experience with Asset Management inventory controls and surplus policies&nbsp;</li><li>Experience with procuring inventoried commodities/items for multiple locations</li><li>Experience working independently and as part of a team in an environment with changing work priorities</li><li>Customer service experience including corresponding and communicating with both internal and external customers</li><li>Experience with Microsoft Office Suite; Teams, Outlook, Excel, PowerPoint, and Word</li><li>Experience prioritizing work assignments and delegating</li><li>Experience detecting issues and problem solving</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

State of Connecticut

Fiscal/Administrative Supervisor

<h4>Introduction</h4> The State of Connecticut Department of Transportation (CTDOT) invites eligible applicants to apply for the position of Administrative Assistant within the Office of Equity in Newington, CT.&nbsp; The Office of Equity is located within the Office of the Commissioner and is responsible for overseeing major Civil Rights programs and compliance including, the Disadvantaged Business Enterprise (DBE) Program; the On-the-Job Training (OJT) Program; the Contractor Compliance Program and the Title VI Program.&nbsp; What We Can Offer You: <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy work/life balance to all&nbsp;employees.</li></ul> Position Details: <ul><li>Full Time, 40 hours/week</li><li>Monday through Friday</li><li>Location: Newington</li><li>This position is eligible to apply for telework after successful completion of the working test period, and thereafter in accordance with the Telework Policy. Employees in their initial working test period must work on site in office.</li></ul> Position Responsibilities:&nbsp; This position handles all administrative functions necessary to support the Director of Equity, as the State of Connecticut’s designated DBE Liaison Officer to USDOT and provides support services for the Equity Office staff. Under federal regulations, the Equity Director/DBE Liaison Officer (DBELO) is responsible for implementing all aspects of the DBE program and has direct, independent access to the Commissioner concerning DBE program matters. The objective of the DBE Program is to remedy the continuing effects of past and present discrimination in transportation contracting by creating a fair opportunity to compete for and benefit from federally funded transportation contracts. The Administrative Assistant to the Director/DBELO plays a crucial role in managing the tracking and monitoring of incoming requests submitted for review, determinations and/or approvals and ensuring timely follow-up and responses. The Administrative Assistant supports the gathering of statistical data and information required for federal and state compliance reporting. This position requires a high level of organizational and communications skills, as they will be answering questions, helping resolve problems, and developing administrative performance standards and procedures on the Director/DBELO’s behalf.&nbsp; This position also provides a broad array of other administrative support, such as scheduling, formulating correspondence, and purchasing. In addition to helping maintain the Department’s directory of certified DBEs and intake DBE applications, the Administrative Assistant will help the unit transition to a digitized application and reporting platform. This position is responsible for creating and maintaining electronic and paper filing systems in accordance with document retention polices, and ensuring the information on the unit’s SharePoint and external webpages are up to date. <h4>Selection Plan</h4> To Apply:<ul><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited.&nbsp; If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.&nbsp;</li></ul> For Assistance In Applying: <ul><li>Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our Applicant Tips on How to Apply!</li></ul> Important Information After You Apply: <ul><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> Connect With Us: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Hayley Newhouse, at&nbsp;<a href="mailto:Hayley.Newhouse@ct.gov" target="_blank">Hayley.Newhouse@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program. <h4>EXAMPLES OF DUTIES</h4> Performs the most complex office administrative duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews references materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;</li><li>Analyzes information and may make recommendations.</li></ul></li><li>INTERPERSONAL: <ul><li>Acts for manager by interpreting established policies and procedures, etc.;</li><li>Troubleshoots by relieving manager of as much administrative detail as possible;</li><li>Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Authorizes purchases and payments (within prescribed limits of authority);</li><li>Develops input and prepares documentation for office and/or department budget;</li><li>Coordinates budget control and monitoring;</li><li>Develops office and/or department procedural manuals;</li><li>Assists in interviewing and hiring office support staff;</li><li>Trains office support staff;</li><li>May supervise office support staff.</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office administration and management;</li><li>department and/or unit policies and procedures;</li><li>proper grammar, punctuation and spelling;</li><li>business communications;</li></ul></li><li>Knowledge of business math;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to manager).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 2 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience processing confidential and time-sensitive information&nbsp;</li><li>Experience creating and maintaining electronic and paper filing systems</li><li>Experience collecting data and information from different sources for reporting purposes</li><li>Experience communicating with internal and external customers, via telephone, written correspondence and in person to resolve issues and answer questions&nbsp;</li><li>Experience developing and maintaining systems for tracking and advancing multiple priorities, inquiries and assignments to completion&nbsp;</li><li>Experience coordinating and scheduling in person, hybrid, and remote meetings, including coordinating meeting materials, and setting up conference rooms and video equipment</li><li>Experience working with Microsoft Office (Outlook, Excel, Word, Teams, and OneDrive)&nbsp;</li><li>Experience with Sharepoint or other computer databases and software platforms</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Administrative Assistant

<h4>Introduction</h4> THE POSITION The State of Connecticut’s Office of Policy and Management (OPM) is currently seeking a qualified individual for the position of Fiscal/Administrative Officer in their Intergovernmental Policy and Planning Division’s (IGPP) Assessment, Data Collection and Grants Management Unit.&nbsp; WHAT WE CAN OFFER YOU <ul><li>A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform an article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.</li><li>Extensive pension plan and supplemental retirement offerings.</li><li>Generous paid time off including thirteen (13) paid holidays.</li><li>A culture that encourages work/life balance.</li><li>Professional growth and development opportunities.</li><li>Work for a Forbes top company - ‘Forbes’: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li></ul> The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. HIGHLIGHTS This is a full time (40 hours per week) position conveniently located in Hartford, CT, easily accessible to all major highways.&nbsp; <ul><li>LOCATION: Office of Policy and Management</li><li>ADDRESS: 450 Capitol Avenue, Hartford, CT</li><li>WORK HOURS: Full-time, first shift, 40 hours per week</li><li>SCHEDULE: Monday through Friday</li></ul> DISCOVER THE OPPORTUNITY TO <ul><li>Use your local/state government and financial experience to administer and manage formula and non-formula grant programs that benefit municipalities.</li><li>Administer various municipal statutory grant programs.</li><li>Collect, analyze, audit, and publish municipal data.</li><li>Support state policy development with regard to formula and non-formula grant programs that benefit municipalities.</li></ul> ABOUT US OPM provides information and analysis to help formulate public policy for the state. IGPP's Assessment, Data Collection and Grants Management Unit develops and recommends policy to the Governor and provides guidance to municipalities in certain areas of property assessment and taxation; manages municipal statutory formula grant programs; manages property tax relief programs; and collects, analyzes and publishes municipal data including equalized net grand list, mill rates and grand levies along with revaluation date tracking, testing and certification. Learn more about making an impaCT by serving the state of Connecticut by watching the video below: <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING:&nbsp; Please read or watch our "Applicant Tips on How to Apply" page. Read through this helpful link to prepare for your interview.&nbsp; To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.&nbsp; It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> After You Apply:&nbsp; <ul><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam.&nbsp;</li><li>At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.&nbsp;</li><li>If have any questions pertaining to this recruitment, please contact <a href="mailto:opm.recruitment@ct.gov" target="_blank">opm.recruitment@ct.gov</a>.&nbsp;</li><li>Follow the State of Connecticut on LinkedIn.&nbsp;</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions. <h4>EXAMPLES OF DUTIES</h4> Duties of the position include, but are not limited to, the following: <ul><li>Administer various municipal statutory grant programs, including but not limited to: Mashantucket Pequot and Mohegan fund, Tiered Payment in Lieu of Taxes (PILOT), Municipal Transition (Motor Vehicle), Supplemental Revenue Sharing Grant, Municipal Grants in Aid, Neglected Cemetery Account, Local Capital Improvement Program (LoCIP) and Small Town Economic Development Program (STEAP);</li><li>Collect, analyze, audit, and publish municipal assessment and financial data;</li><li>Support state policy development with regard to formula and non-formula grant programs that benefit municipalities including, but not limited to, the following: complete cost analysis and research to develop policies; review and analyze fiscal and program implications of established and proposed policy initiatives;</li><li>Maintain communications with municipal officials, the Office of Fiscal Analysis and other stakeholders;</li><li>Prepare and submit statutory reports to the General Assembly;</li><li>Complete and provide statistical analysis and written reports as requested by municipal and state elected officials;</li><li>Respond to public inquires on municipal grants, assessment and tax collection matters; and</li><li>Perform related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of <ul><li>principles and practices of public administration with special reference to governmental budget management and governmental accounting;</li><li>grants and contracts preparation and administration;</li><li>purchasing principles and procedures;</li><li>payroll practices and procedures;</li></ul></li><li>Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>prepare and analyze financial documents and reports;</li><li>interpret and apply statutes, regulations and administrative policies;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Six (6) years ofexperience in a combination of fiscal/administrative functions (e.g.,accounting, accounts examining, budget management, grant administration,payroll, purchasing) at least one of which must be an accounting or budgetingfunction.* <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.</li><li>For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.</li><li>For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.</li><li>Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.&nbsp;&nbsp;</li></ul>*Descriptions of these fiscal/administrativefunctions are attached <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working in municipal or state government;</li><li>Experience with state-administered municipal statutory grant programs;&nbsp;</li><li>Experience with data collection and formula preparation;</li><li>Experience using large and complex data sets to prepare financial analysis, projections, and planning;</li><li>Experience examining and evaluating accounting, financial and operational records;</li><li>Experience interpreting and applying statutes, regulations, policies and procedures and verifying that interpretation and application is accurate; and&nbsp;</li><li>Experience using Microsoft Excel to create complex spreadsheets with formulas and pivot tables.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196of the Connecticut General Statutes, a job class is a position or group ofpositions that share general characteristics and are categorized under a singletitle for administrative purposes.&nbsp; Assuch, a job class is not meant to be all-inclusive of every task and/orresponsibility.

Fiscal/Administrative Officer

<h4>Introduction</h4> Are you hard working and seeking an opportunity to make an impact?&nbsp; Join CT State and be a part of our dedicated team! At CT State Community College, we value our employees and are seeking to add new, passionate talent to our team! We offer many opportunities for our employees to contribute and stand out as part of our continued success story. We are looking for individuals who demonstrate a true passion for what they do and reflect the culture and vision of CT State. We are currently recruiting for a&nbsp;Secretary 1&nbsp;position to work at our&nbsp;Norwalk Campus&nbsp;located in Norwalk, CT. POSITION HIGHLIGHTS: <ul><li>Work Hours:&nbsp; Part-time, 19 hours per week</li><li>Work Schedule:&nbsp;&nbsp;8:00am - 1:00pm (Monday - Thursday); 9:00am-1:00pm (Friday)</li><li>Work Shift:&nbsp; First Shift</li><li>Office:&nbsp; Child Development Laboratory School</li><li>Location:&nbsp; Norwalk, CT 06854</li></ul>WHAT'S IN IT FOR YOU? State of Connecticut employees participate in a competitive&nbsp;comprehensive benefits plan&nbsp;that includes: <ul><li>Industry leading health benefits with medical and dental coverage</li><li>Generous paid time off, include 13 paid holidays per calendar year</li><li>Extensive pension plan and supplemental retirement offerings</li><li>Retirement healthcare offerings</li><li>Professional growth and development opportunities</li><li>A healthy work/life balance!</li><li>State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.&nbsp; Click&nbsp;here&nbsp;for more information.</li></ul>ABOUT US:&nbsp; In the&nbsp;State of Connecticut, CT State Community College is a constituent unit of the&nbsp;Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities (CSCU)&nbsp;and is the largest community college in New England. Our goal as a public higher education institution is to provide a high quality, affordable and accessible post-secondary education that enables students to achieve their life and career goals. CT State’s mission and vision reflect the overarching objectives of providing excellent higher education and lifelong learning to all students, maintaining affordability and accessibility, and contributing to the economic growth of the state.&nbsp;&nbsp; <h4>Selection Plan</h4> To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited.&nbsp; If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.&nbsp;</li></ul> For Assistance Applying: <ul><li>Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our Applicant Tips on How to Apply!</li></ul> Important Information After You Apply: <ul><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> Connect With Us: Due to the anticipated volume of applications for this opportunity, we are unable to provide confirmation of receipt or status during the recruitment process. Your application may be used for future CT State opportunities for this job classification. Questions pertaining to this recruitment should be made to&nbsp;<a href="mailto:CSCU-Recruitmentteam@ct.edu" target="_blank">CSCU-Recruitmentteam@ct.edu</a>.&nbsp; NOTE: In addition to the checking of references and of facts stated in the application, a background investigation of each candidate may be made before individuals are certified for permanent appointment to the position. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for performing a full range of secretarial support functions. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li> TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li> FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine letters/memoranda, etc. (e.g., standard replies and&nbsp;acknowledgement letters) for supervisor's signature.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).</li></ul></li><li> INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and takes messages;</li><li>Answers questions requiring knowledge of terminology, organization, supervisor's&nbsp;responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).</li></ul></li><li> PROCESSING: <ul><li>Scans correspondence;</li><li>Pulls and attaches related materials;</li><li>Reviews, routes and prioritizes mail.</li></ul></li><li> SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li> OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes, and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li></ul></li></ul> Performs related duties as required <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li> Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>business math;</li></ul></li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li> Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Secretary 1 (Part-Time) - 19 Hours(CSCU - Norwalk Campus)

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers’ digital lives.Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems.American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source.And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development.Find your place in technology on #TeamAmex. We are seeking a dynamic and highly organized Executive Assistant to provide support to multiple VPs in the Global Infrastructure organization, based in the NYC office. This role requires a proactive individual with exceptional executive support capabilities, meticulous attention to detail and the ability to handle multiple priorities. The ideal candidate will be a resourceful and responsive problem-solver with excellent communication skills. This is a hybrid role.Let’s build on what you know.Here’s just some of what you’ll do:<ul><li>Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses </li><li>Manage and maintain the schedules of the Vice Presidents including coordinating meetings and travel arrangements across multiple domestic time zones and international markets</li><li>Organize and coordinate events, meetings, workshops and conferences, including arranging logistics and preparing materials</li><li>Conduct research and gather information to support decision-making processes</li><li>Maintain and update records, files and databases to ensure accuracy and accessibility</li><li>Book complex travel itineraries including air, hotel, transfers, and visas</li><li>Handle confidential information with discretion and ensure the security of sensitive documents</li><li>Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend</li><li>Create documents and presentations and maintain organization charts</li><li>Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend</li><li>Assist with special projects and initiatives as assigned </li></ul>Qualifications:<ul><li>4+ years of related experience as an Executive Assistant or in a similar role supporting senior executives</li><li>Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)</li><li>Proficiency with virtual meeting platforms (i.e. Webex)</li><li>Experience managing complex schedules across multiple time zones</li><li>Exceptional work ethic with excellent accuracy, attention to detail and ability to balance multiple, competing priorities</li><li>Ability to multitask, prioritize and handle pressure in a dynamic (and hybrid) environment</li><li>Excellent verbal and written communication skills</li><li>Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel (domestic and international)</li><li>Ability to work with a sense of urgency and in a fast-paced environment</li><li>Strong interpersonal skills and the ability to build relationships with internal and external stakeholders</li><li>Proficiency with creating reports, presentations, distribution lists and correspondence</li><li>Ability to adapt to the work styles and preferences of multiple executives</li><li>Knowledge of Concur, Ariba is preferred, but not required</li><li>Data analytics skills are highly desirable, but not required</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

American Express

Executive/Administrative Assistant - Global Infrastructure

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.General Counsel’s Organization: As a member of the General Counsel’s Organization, this flexible and energetic Executive Assistant will provide administrative support to 4 Vice Presidents within the GCO. This role requires planning, prioritization, problem-solving and collaboration skills, strong communication, attention to detail and flexibility. The ideal candidate must be experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful, and knowing how to navigate large organizations fluidly will also be critical to success in this position.Role &amp; Responsibilities:Help propel your team and business colleagues to success·Coordinate with executive offices across the Company to facilitate close coordination between the legal and the business teams·Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones·Regularly interfacing with American Express legal and business executives, associates and other contacts·Creating and updating matters via the General Counsel’s Office Billing/Matter Tracking System·Reviewing and appropriately directing legal correspondence and filings·Booking meeting rooms and coordinating presentations, catering and audio visual needs·Managing end-to-end expense reporting and invoicing processes including submissions, review and monthly processing·Coordinating travel arrangements and logistics·Supporting the onboarding of new hires·Ordering office supplies and equipment·Support various ad-hoc projects as needed, including through substantive participation in meetings and use of MS Word, Excel and PowerPoint skillsAre you ready for the challenge?Minimum qualifications:·2+ years of previous experience as an Executive or Administrative Assistant and familiarity with office management and technologies·Proven experience providing support to executives with exceptional organizational, administrative, and interpersonal skills, a keen attention to detail and a sense of urgency in execution and follow-up.·Proficient in MS Word, PowerPoint, Excel and Outlook and comfortable adapting to new technology·Self-motivated, proactive team player with strong initiative·Strong attention to detail with emphasis on accuracy, quality, timeliness and follow through·Enthusiasm to work collaboratively and proactively with the broader Associate team and build relationships across the Company·Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.·Excellent verbal and written communication skills (via phone, email, Webex and in-person)Preferred qualifications:·Experience with American Express systems and processes such as Concur, Reserve, TechCare, Ariba etc·Bachelor’s degree a plus·Experience with legal support a plusSalary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for this position.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

Executive Administrative Assistant

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our&nbsp;company values&nbsp;and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers’ digital lives.&nbsp; Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems.&nbsp; American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source.&nbsp; And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development.&nbsp; Find your place in technology on #TeamAmex.The Executive Administrative Assistant role plays as an important support function within Technology Portfolio Management. This individual will report directly to the Vice President of Technology Portfolio Management and will collaborate across Technology and business executive offices. The Executive Assistant will interact with senior management from various business units. The candidate should demonstrate a solid executive presence and an ability to prioritize activities for the VP and facilitate on their behalf. The Executive Assistant will also assist in the coordination of special projects and ad hoc administrative requests, as required. A successful candidate must be flexible, a solid multi-tasker, a self-starter, and professional.Key responsibilities include:<ul><li>Organizing and maintaining complex and changing calendars and managing conflicting time requirements</li><li>Coordinating, preparing, and reconciling expenses</li><li>Coordinating logistics and arrangements for regular and ad hoc internal or external meetings and events</li><li>Undertaking proactive follow-ups on critical to-dos in order to effectively meet deadlines/commitments</li><li>Coordinating payroll, real estate, compliance, and other administrative/project work activities</li><li>Actively supporting planning for team building and employee engagement activities</li><li>Managing team contact lists, organization charts, PTO tracking, and reporting</li><li>Ad hoc support for VP and Director Assistant in preparing presentation materials and analyzing data</li></ul>Preferred Qualifications:<ul><li>Excellent organization and time management skills</li><li>Thrives in a fast-paced and dynamic environment</li><li>Ability to work independently and influence others as needed</li><li>Confident and self-motivated with strong time management skills</li><li>Proven track record of maintaining high integrity and confidentiality</li><li>Proficient in Word, Excel, PowerPoint, Outlook</li><li>Team player with positive outlook and can-do attitude</li><li>Strong verbal and written communication skills</li><li>Ability to manage multiple daily requests and perform tasks with high accuracy</li><li>Ability to step outside of the scope and accountability of principal responsibilities</li><li>Ability to perform data analytics, contribute to presentation materials, outline communications (preferred)</li><li>Proficient in American Express (AXP) systems/processes (preferred)</li><li>Knowledge of AXP policies and administrative procedures (preferred)</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.Depending on factors such as business unit requirements, the nature of the position, cost and applicable laws, American Express may provide visa sponsorship for certain positions.

The Assistant Dean for Academic Affairs is a core member of the leadership team in the office of the Dean for Academic Affairs. Provides high level organizational and administrative support and advice to the dean, utilizing tact, discretion, and confidentiality on a variety of complex and sensitive issues. Manages the support for the dean’s calendar and oversees the support functions of the office. Maintains and develops polices and practices related to academic affairs. Serves as the clerk of the faculty providing support and information to key faculty committees. Essential Functions:<ul><li>Works regularly with academic deans on academic and administrative matters and participates in administrative decision-making processes. Participate in identifying and advancing academic priorities. Oversees follow-up for items discussed at staff meetings. Manages support for the Dean.</li><li>Drafts communications and reports for the dean and takes appropriate action on items in coordination with the dean. Complies, organizes, and evaluates information needed to help the dean and others develop academic and faculty policy recommendations relating to the curriculum, faculty support, pedagogical needs, and other matters, often in partnership with others across campus, as appropriate.</li><li>Provides research and analysis to the dean and associate deans on issues related to policy, inquiries, historical precedent and/or past practice information, in partnership with others across campus as appropriate. Develops appropriate responses, in coordination with other offices as appropriate, on matters of significance and/or sensitivity as well as routine matters. Maintains and stewards policies and practices.</li><li>Serves as primary contact for campus colleagues needing to work with the dean. Maintains strong working relationships with colleagues throughout campus, including the offices of the president, communications, alumni relations, student affairs, registrar, institutional research, library.</li><li>Serves as Clerk of the Faculty. As such, provides organizational support to the Committee on Governance and Faculty Affairs in preparing for faculty meetings and takes minutes at faculty meetings. Manages logistical support for faculty meetings.</li><li>Assists the Committee on Governance and Faculty Affairs with the annual faculty committee election and appointment process. Oversees staff in providing eligibility data and administering elections.</li><li>Supports the Committee on Curriculum and Educational Policy, which is chaired by the Dean. Provide background materials, helps plan and prepare for meetings, serves as liaison for committee members, takes minutes at meetings.</li><li>Supervises 3 office support staff including hiring, evaluation, and management of staff. Provides leadership to manage operations within the dean’s office.</li></ul>Education/Skills RequirementsBachelor’s degree required; Master's degree or equivalent work experience is preferable. Ability to exercise initiative and good judgment in execution of duties; superior customer service skills; excellent project management skills; strong oral and written communication skills; ability to manage multiple priorities/deadlines, with timely follow-up; ability to work independently as well as collaboratively; Ability to understand, analyze, and report on data; demonstrates a commitment to inclusive excellence and promotes diversity, inclusion, and equity.Experience RequirementsMinimum 5 years’ office experience as assistant to a senior administrator, preferably in an academic setting. Supervisory experience required. Advanced technical and computer skills preferred, specifically in Microsoft Suite (Word, Excel, Forms, Teams); Adobe; FileMaker Pro; Canvas. Experience with maintaining web pages, CourseLeaf preferred.This is a full-time position working 40 hours/52 weeks, (1.00 FTE) with occasional evening or weekends as required. This is an exempt level position that requires the time commitment to complete the essential duties of the position. Standard office hours are 8:30am - 5:00pm. This is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine. The anticipated start dates the for candidate selected will be on or after March 10, 2025. The hiring range for this position is expected to be: $81,600 - $85,000

Assistant Dean for Academic Affairs

JOB SUMMARY: Provide administrative support to plant with a high level of confidentiality. &nbsp;Communicate with internal/external customers as required. ESSENTIAL FUNCTIONS: Provide support to the plant. JOB RESPONSIBILITIES: • Monitor Lobby door. Process in visitors and customers. • Maintain Customer welcome board. • Process incoming/outgoing mail. • Maintain files for correspondence, procedures, and reports. • Answer the telephone and communicate messages from internal/external customers. • Schedule meetings, appointments as directed by manager, and communicate messages from internal/external customers. • Order, store, inventory, and dispense office supplies as required. • Perform special projects as directed. • Maintain a high level of confidentiality. • Generate requisitions for engineering, EHS and process supplies for planner. • Receive invoices in oracle for Purchasing, Manufacturing, Engineering, EHS and HR. • Input vacation requests and maintain staff vacation and travel calendars. • Responsible for 5S designated front office areas. • HWF travel administrator. • Coordinate lunches for visitors, customers and meetings. • Creating item masters • Prepping and assisting with physical inventory • Comply with all EHS rules related to the work environment. JOB SPECIFICATIONS: 1. Skills and Abilities: • Must be able to communicate well with internal and external customers. • Ability to work without direct supervision is required. • Strong communication skills, both oral and written are desired. • Must be detailed oriented. • Ability to display a high level of professionalism and business etiquette. 2. Medical Surveillance Requirements: • Must pass Jaeger I eye exam. 3. Equipment Used: • Standard Office Equipment. 4. Work Environment: • Works in air conditioned area. • Requires some walking, most of the time will be spent sitting. • Requires wearing safety glasses, ear plugs and Metal tarsal shoes. QUALIFICATIONS: BASIC QUALIFICATIONS:&nbsp; • High School Diploma or GED from an accredited institution. • One year of administrative/clerical experience including Word, Excel, Power Point. • Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position. • This position entails access to export-controlled items and employment offers are conditioned upon an applicant’s to lawfully obtain access to such items. PREFERRED QUALIFICATIONS: • Outlook and Oracle programs. About Howmet Aerospace Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $6.6 billion in revenue in 2023, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers’ success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2023 Environmental Social and Governance report at&nbsp;<a>www.howmet.com/esg-report</a>. Follow: <a>LinkedIn</a>, <a>Twitter</a>, <a>Instagram</a>, <a>Facebook</a>, and <a>YouTube</a>. Howmet is proud to be an Equal Employment Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics. If you need assistance to complete your application due to a disability, please email&nbsp;<a href="mailto:TalentAcquisitionCoE_Howmet@howmet.com" target="_blank">TalentAcquisitionCoE_Howmet@howmet.com</a>

Howmet Aerospace

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!Role: The Team Secretary is responsible for taking and directing phone calls and messages, and processing mail. She/he provides administrative support to the Clinical Manager and overall clerical support for the Clinical Team.Qualifications: • High School Diploma required; Associate’s Degree preferred • Previous administrative experience preferred • Excellent typing, organizational, time management and communication (written and verbal) skills • Computer literate with familiarity of Word processing and spreadsheet applications • Customer relations’ experience preferred • Medical terminology preferred • Able to remain calm and troubleshoot/handle patient/family crisis situations • Ability to shift priorities • Able to manage the emotional stress of working with terminally ill patients and their families • Ability to perform the essential functions and physical requirements (including, but not limited to: lifting items, bending, pushing/pulling, kneeling) of the job with or without reasonable accommodation Competencies: • Satisfactorily complete competency requirements for this position. Responsibilities of all employees: • Represent the Company professionally at all times through care delivered and/or services provided to all clients. • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse. • Comply with Company policies, procedures and standard practices. • Observe the Company's health, safety and security practices. • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company. • Use resources in a fiscally responsible manner. • Promote the Company through participation in community and professional organizations. • Participate proactively in improving performance at the organizational, departmental and individual levels. • Improve own professional knowledge and skill level. • Advance electronic media skills. • Support Company research and educational activities. • Share expertise with co-workers both formally and informally. • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position. Job Responsibilities: • Provides administrative support for Clinical Manager and Clinical Team. • Orders office supplies and processes mail. • Responds as a professional first-line resource for answering clients' concerns. • Assists with computer, phone, voicemail and service issues. • Updates daily census and prepares weekly IDG paperwork. • Triages physician order calls to appropriate person. • Completes and follows through on requests for Per Diem staff. Follows through with scheduling process per established policy. • Maintains stock forms. Responsible for exchanging revised forms and replacing with new forms. • Sends out and assists manager with reports. • Responsible for physician and team notification of patient expiration, change in location (transfer to hospital, SNF, ALF, home) and revocation. • Performs other duties as assigned.This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

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