Material Storage Supervisor 2 (40 Hour)

Introduction

Are you a current Department of Transportation employee looking to advance your career within the agency? Are you looking for your next opportunity to make an impact?  If so, we are looking for you to join our team! Read below and apply today.

The State of Connecticut Department of Transportation (DOT) is now accepting applications from its agency employees for the position of Material Storage Supervisor 2 in the Office of Inventory Management, Bureau of Finance and Administration.  This position is responsible for the supervision of shipping at the Central Warehouse as well as master catalog management, training, and acting as staffing support for all Materials Management Field Operations.

WHAT WE CAN OFFER YOU

As a state employee, you would continue to have access to the following:

• Visit our new State Employee Benefits Overview page!
• The opportunity to continue to work for a Forbes top company - 'Forbes': State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
• Professional growth and development opportunities
• A healthy work/life balance to all employees
• Remain with an award winning agency! CTDOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women’s Transportation Seminar (WTS) CT Employer of the Year for 2024!
  

DISCOVER THE OPPORTUNITY TO

• Supervise all shipping functions at the Central Warehouse including verifying Core-CT packing slips for deliveries and physical inventory after picking is complete in collaboration with the Material Storage Supervisor 2 overseeing the Central Warehouse receiving functions;
• Schedule, assign, oversee, and review the work of staff;
• Function as field support floater at the twelve (12) Stores locations and Central Warehouse including the supervision of receiving, quality, and quantity inspection of all incoming supplies as needed;
• Develop and maintain training materials for employees and provide training for appointed/hired Material Storage Supervisors and Storekeepers in the field;
• Be responsible for Master Catalog management requiring collaboration with internal partners, including Equipment Repair, Asset Management, and Maintenance;
  • Master Catalog management includes, but is not limited to, fielding requests for new items, acting as liaison for DAS-Catalog Management to establish new items, reconciliation of catalog items to ensure no duplicates/errors, routinely reviewing stock to reduce and minimize obsolescence, etc.
• Act as the new equipment parts coordinator requiring collaboration with internal partners including Equipment Repair;
• Develop and maintain Standard Operating Procedures (SOPs) for evolving industry and operational needs;
• Perform the more complex tasks of record keeping, inventory control, and receiving, etc., requiring the routine use of Core-CT and other computer software programs;
• Perform related duties as required.

POSITION HIGHLIGHTS

• Monday - Friday
• Full-time (40 hours per week)
• First shift (7:30 AM - 4:00 PM; overtime as designated/assigned)
• Location: The position is located at the Central Warehouse at 660 Brook Street in Rocky Hill, CT.
• On-site work environment
• The incumbent in this position reports directly to the Fiscal Administrative Supervisor (FAS) in Materials Management.

POSITION REQUIREMENTS

• While this position is primarily located in Rocky Hill, the incumbent will be required to travel to other locations throughout the state.
• Incumbents must be willing to accept assignments to emergency duties when required, including snow and ice removal.
• Mandatory winter overtime occurs November 1 through April 30 each year.
  

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
To Apply:

• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  
• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the Talent Acquisition Professional listed on this job posting.
  
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

FOR ASSISTANCE IN APPLYING:

• Please read or watch our Applicant Tips on How to Apply.

Important Information After You Apply:

• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Read through this helpful link to prepare for your interview.
  
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
  

Connect With Us:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Frank DeCusati at frank.decusati@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

This class is accountable for supervising the operation of a moderate-sized warehouse (considering numbers supervised, inventory and complexity).
At the University of Connecticut this class acts as the chief assistant to the manager of the central warehouse.

EXAMPLES OF DUTIES

• Schedules, assigns, oversees and reviews the work of staff; 
• Provides staff training and assistance; 
• Conducts performance evaluations; 
• Determines priorities and plans unit work; 
• Establishes and maintains unit procedures; 
• Develops or makes recommendations on the development of policies and standards; 
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
• Prepares reports and correspondence; 
• Performs the more complex tasks of record keeping, inventory control, requisitioning, purchasing, expediting, etc.; 
• Consults with others, plans the requisitioning of materials and supplies to achieve maximum turnover rate and control of obsolescence; 
• Supervises the receiving, quality and quantity inspection of all incoming supplies; 
• Verifies shipments with vendors to expedite deliveries and to process the return of unacceptable materials and supplies; 
• Supervises the locating and method of storing of materials and supplies; 
• Responsible for the sanitation, housekeeping, and security of storage areas and the maintenance and safety inspection of allied equipment; 
• May place emergency or special orders; 
• May supervise mail or duplicating operations; 
• May be responsible for keeping the inventory of the agency's furniture and equipment; 
• May supervise the storage and control of Federal surplus property; 
• May enter data into a computer; 
• May oversee courier services; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • relevant state and federal laws, statutes and regulations;
  • relevant agency policies and procedures; 
  • modern principles and practices of efficient warehousing including purchasing; 
  • modern techniques of stock record and inventory control; 
• Skills
  • interpersonal skills; 
  • oral and written communication skills; 
• Ability to
  • analyze and forecast requirements and plan maximum turnover rates; 
  • utilize computer software; 
• Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in stock or warehouse work or closely related work that could reasonably be expected to provide the knowledge, skills and abilities listed above.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have involved the full range of stores duties, including receiving, storing, issuing, inventorying, inspecting, etc.

NOTE: For state employees this experience is interpreted at the level of a Storekeeper.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in business administration or a related field may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years for an Associate's degree.

PREFERRED QUALIFICATIONS

• Experience with staff training and coaching
• Experience detecting issues and problem solving
• Experience with Warehouse or Storeroom Operations
• Experience with Core-CT or other computerized purchasing and inventory management systems
• Customer service experience including corresponding and communicating with both internal and external customers
• Experience with Microsoft 365 Products: Outlook, Word, and Excel
• Possess a valid forklift certification
• Equipment experience: Forklift, Hi-Reach Truck, Bobcat, or Payloader

SPECIAL REQUIREMENTS

• Incumbents in this class may be required to travel.
• Incumbents in this class may be required by the appointing authority to possess and retain appropriate current licenses, permits and/or certifications.

DEPARTMENT OF TRANSPORTATION

• Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal, whenever their services are required.

PHYSICAL REQUIREMENTS

• Incumbents in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity, and must maintain such physical fitness as to be able to perform the duties.
• A physical examination may be required.

WORKING CONDITIONS

Incumbents may be required to lift moderate to heavy weights; may be exposed to weather conditions and may be required to handle hazardous materials/chemicals.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.