Graduate Program Coordinator

12-Nov-2024

Graduate Program Coordinator

Faculty of Arts and Sciences

67231BR

Job Summary

Reporting to the Department of Economics’ Assistant Director of Graduate Studies, the Graduate Program Coordinator is part of the department’s Graduate Program Studies team.  The Graduate Program Coordinator serves as a principal administrator for the graduate program and takes the lead on event coordination, communications activities and other general administrative support for the program, including financial processing and fellowship awards coordination and disbursements. They interact with PhD students, faculty, staff, FAS registrar, and various other constituents across the University and outside of Harvard, including HKS and HBS with whom the department has joint graduate programs. 

Position Description

General Administrative Support

Key contact for PhD program inquiries, applicants, admitted students and current students. Facilitate internal application and award process for student prizes, fellowships, and grants, and will coordinate dissertation defense application process.  Will manage and maintain integrity of all documentation and student records for program. Provides administrative support for department’s PhD alumni engagement activities.

Financial Processing

Responsible for financial processing and tracking for graduate program, including processing reimbursements and program-related invoices as well as tracking and processing student prizes, fellowships and grants. Will work with department finance team to resolve related issues, and monitor program budget and make recommendations on reallocations.

Event Coordination

Plan, coordinate and execute various events throughout the academic year. Manage related budgets, interact and negotiate with vendors, and develop program content in coordination with Assistant Director of Graduate Studies. Events include, but are not limited to community-building events, graduation-related events, activities for admitted students, and orientation for incoming students.

Communication Coordination

Provide smooth day-to-day flow of communications within program and departmental colleagues as well as university colleagues as needed.  Develop, write and edit materials for public domain and department website related to the department's graduate studies program and its students. Facilitate internal communication amongst and for graduate students, including management of relevant listservs. Promote graduate studies program events and seminars to internal and external stakeholders.

The Graduate Program Coordinator will work collaboratively on other department initiatives and performs other duties as needed, including serving as back-up for other team members as needed.

Basic Qualifications

3 years' work experience; education beyond high school can count towards experience.  Experience with Microsoft Office.

Additional Qualifications and Skills

College degree preferred.  Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests. Proven project and/or program management skills. Excellent interpersonal and communication skills. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using a variety of computer software. Preferred advanced knowledge of Word, spreadsheets, and/or databases; may be tested on appropriate computer skills as required.

Additional Information

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.
 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Social Sciences

Salary Grade

054

Department

Economics

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Part-time

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-JB1