Floating Faculty Assistant

06-Sep-2024

Floating Faculty Assistant

Harvard Law School

66687BR

Job Summary

Harvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need in order to successfully teach, conduct research, and advance scholarship. Our department comprises a collaborative and supportive team of 60+ assistants who directly support faculty and are committed to collecting and sharing the most effective methods of administrative support.  

Faculty Support Services seeks a Floating Faculty Assistant to provide vital administrative support in the FSS office and floating support to our faculty and assistants.  

Position Description

As a Floating Faculty Assistant you will: 

• Provide coverage for faculty assistant vacations and leaves, which may include supporting classes; managing calendars; proofreading, editing, and transcribing documents; editing and processing letters of recommendation; compiling course materials and obtaining copyright; updating course websites; assembling seating charts and other materials for classes; and booking rooms and arranging catering and AV services.  
• Assist with departmental projects, including collaborating with colleagues in other departments on faculty-related tasks, and regularly updating the departmental website.  
• Use Concur and B2P (Buy-to-Pay) financial platforms to process payments, invoices, reimbursements, and corporate card statements for faculty and assistants; make domestic and international travel arrangements for faculty and visitors to the Law School.  
• Perform general administrative duties including photocopying, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.  
• Provide ad hoc support for faculty and classes, including assisting faculty in hiring student workers and providing IT check-ins for classes.  

Basic Qualifications

3 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. 

Additional Qualifications and Skills

We are looking for people who have: 

• Curiosity and creative problem-solving skills 
• The ability to work independently and ask good questions 
• Ability to prioritize work, especially given competing priorities 
• Ability to quickly pivot and adapt 
• An understanding of the importance of maintaining confidentiality 
• Willingness to learn new systems and processes 
• A collaborative spirit in working with peers to resolve issues 
• Ability to bring their authentic selves to work and contribute to a diverse and positive work culture 

Additional Information

We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.

All offers to be made by HLS Human Resources. 

About Us

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services, General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403028 Faculty Assistant II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

053

Department

Faculty Support Services

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

35hrs/week, M-F

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.